Business Spanish · Vocabulary · Professional Communication

Business Spanish Vocabulary: Essential Words and Phrases for Work

Learn practical Business Spanish vocabulary for meetings, emails, negotiations, sales, presentations, finance and everyday communication with Spanish-speaking clients, colleagues, suppliers and business partners.

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Business Spanish vocabulary for professional communication
Business Spanish vocabulary for meetings, emails, negotiations, sales and professional communication.

How to use this guide

Learn Business Spanish vocabulary by situation

Professional vocabulary becomes easier to remember when each word is connected to something you actually do at work. A purchasing manager needs different Spanish from a sales representative, while a project manager may need language for deadlines, meetings and progress reports.

Start with the sections closest to your daily work. Then use the example sentences aloud or adapt them to your own company, product or role.

Meetings

Decisions, deadlines, agendas, proposals and follow-up.

Commercial

Prices, offers, orders, clients, suppliers and payment terms.

Communication

Email, calls, presentations and professional requests.

Workplace basics

Essential Business Spanish words

These words appear across many professional situations and are a useful foundation before moving into more specialised vocabulary.

Spanish English Example
la empresa company Nuestra empresa trabaja con clientes internacionales.
el cliente / la clienta client / customer Tenemos una reunión con un cliente nuevo.
el proveedor / la proveedora supplier Estamos buscando un nuevo proveedor.
el socio comercial business partner Buscamos socios comerciales en América Latina.
el departamento department Trabajo en el departamento de ventas.
compras purchasing / procurement El departamento de compras revisará la oferta.
ventas sales Las ventas aumentaron este trimestre.
recursos humanos human resources Recursos Humanos organizará la formación.
el responsable person responsible / manager Soy responsable del mercado español.
el gerente / la gerente manager La gerente participará en la reunión.
el presupuesto budget / quotation, depending on context Tenemos que revisar el presupuesto del proyecto.
el plazo deadline / time period El plazo de entrega es de tres semanas.

Meetings

Business Spanish vocabulary for meetings

Meetings require more than knowing the names of departments or job titles. You also need expressions for structuring the conversation, giving an opinion, making a proposal and agreeing on the next step.

Spanish English Example
la reunión meeting La reunión empieza a las diez.
el orden del día agenda El primer punto del orden del día es el presupuesto.
el objetivo objective El objetivo de la reunión es definir los próximos pasos.
la propuesta proposal Queremos presentar una nueva propuesta.
tomar una decisión to make a decision Tenemos que tomar una decisión esta semana.
llegar a un acuerdo to reach an agreement Esperamos llegar a un acuerdo hoy.
posponer to postpone ¿Podemos posponer la reunión hasta el jueves?
confirmar to confirm Le confirmo la reunión del martes.
el seguimiento follow-up / monitoring Haremos un seguimiento de los resultados.
el acta minutes of a meeting Le enviaré el acta después de la reunión.
Useful meeting phrase: ¿Podemos resumir los próximos pasos? means “Can we summarise the next steps?” It is a useful way to close a meeting clearly.

Professional communication

Business Spanish vocabulary for emails and calls

Professional emails in Spanish tend to use polite but direct formulations. You do not need complicated sentences; clarity and the right register matter more.

Starting an email

Le escribo para...

I am writing to...

Attachment

Le adjunto...

I am attaching...

Confirmation

Le confirmo que...

I confirm that...

Request

¿Podría enviarme...?

Could you send me...?

Follow-up

Quedo a la espera de su respuesta.

I look forward to your reply.

Polite closing

Muchas gracias de antemano.

Thank you very much in advance.

Spanish English Example
el asunto subject Indique el número de pedido en el asunto.
el archivo adjunto attachment Encontrará la oferta en el archivo adjunto.
adjuntar to attach Le adjunto la factura.
reenviar to forward ¿Puede reenviarme el correo?
confirmar la recepción to confirm receipt Por favor, confirme la recepción del documento.
ponerse en contacto to get in touch Nos pondremos en contacto con usted mañana.
devolver la llamada to return a call Le devolveré la llamada esta tarde.

Commercial Spanish

Spanish vocabulary for sales and negotiations

Sales conversations often move quickly from general interest to price, delivery, payment terms and next steps. Learning these expressions as complete phrases makes them easier to use during a real conversation.

Spanish English Example
la oferta offer La oferta es válida durante treinta días.
la cotización quotation / price quote Le enviaremos una cotización mañana.
el precio unitario unit price El precio unitario depende del volumen.
el descuento discount Podemos ofrecer un descuento por volumen.
las condiciones de pago payment terms Tenemos que discutir las condiciones de pago.
el plazo de entrega delivery time El plazo de entrega es de cuatro semanas.
negociar to negotiate Queremos negociar el precio y las condiciones.
hacer una contraoferta to make a counteroffer El cliente hizo una contraoferta.
cerrar un acuerdo to close a deal Esperamos cerrar el acuerdo este mes.
el pedido order Hemos recibido su pedido.

Presentations & reporting

Business Spanish vocabulary for presentations and results

Presentations often combine company information with numbers, developments and forecasts. These words are useful when explaining results or presenting a project.

Spanish English Example
los resultados results Estos son los resultados del último trimestre.
el crecimiento growth Esperamos un crecimiento del ocho por ciento.
la previsión forecast La previsión para el próximo año es positiva.
el gráfico chart / graph Como pueden ver en este gráfico...
la cuota de mercado market share Nuestra cuota de mercado ha aumentado.
los ingresos revenue / income Los ingresos aumentaron durante el segundo trimestre.
los costes costs Nuestro objetivo es reducir los costes de producción.
el margen margin El margen depende del volumen de ventas.
el objetivo target / objective Nuestro objetivo es entrar en dos nuevos mercados.

Finance · Purchasing · Logistics

Useful Spanish vocabulary for invoices, orders and deliveries

Commercial communication frequently involves purchasing, invoicing and logistics. These terms are especially useful when working with suppliers, distributors or international customers.

Spanish English Example
la factura invoice Le enviaremos la factura por correo electrónico.
el pago payment Todavía no hemos recibido el pago.
el vencimiento due date / maturity La fecha de vencimiento aparece en la factura.
la entrega delivery La entrega está prevista para el viernes.
el envío shipment El envío salió ayer del almacén.
el almacén warehouse La mercancía ya está en el almacén.
la mercancía goods / merchandise La mercancía llegará mañana.
la aduana customs Los documentos están siendo revisados por la aduana.
el arancel tariff / customs duty El producto está sujeto a un arancel de importación.
la importación import La empresa gestiona la importación del producto.
la exportación export Las exportaciones aumentaron este año.

Real workplace example

Example Business Spanish conversation

A short conversation combines vocabulary more effectively than learning each term separately. This example could take place between a buyer and a supplier.

Cliente: Hemos revisado su oferta y nos interesa hacer un pedido inicial. We have reviewed your offer and are interested in placing an initial order.
Proveedor: Perfecto. ¿Qué volumen necesitan? Perfect. What quantity do you need?
Cliente: Antes de confirmar el pedido, queremos revisar el precio y el plazo de entrega. Before confirming the order, we would like to review the price and delivery time.
Proveedor: Claro. Podemos ofrecer un descuento si el volumen supera las quinientas unidades. Of course. We can offer a discount if the quantity exceeds five hundred units.
Cliente: De acuerdo. ¿Podría enviarnos una nueva cotización con las condiciones de pago? Agreed. Could you send us a new quotation with the payment terms?

Spain & Latin America

Business Spanish vocabulary can vary by region

Professional Spanish is widely understandable across the Spanish-speaking world, but some everyday terms differ between Spain and Latin America. The safest approach is to recognise several common variants and adapt your language to the people you are working with.

Meaning Spain Common Latin American usage
computer ordenador computadora / computador
mobile phone móvil celular
quotation / estimate presupuesto cotización / presupuesto
to take coger is common tomar is often preferred
you, informal singular tú tú or vos, depending on country

Formal communication also differs by company culture and country. In unfamiliar professional situations, usted remains a useful neutral starting point until the other person establishes a more informal tone.

If you want to review how Spanish subject forms work, see MundoDele's guide to Spanish subject pronouns .

Common mistakes

Business Spanish words that can mislead English speakers

Spanish Real meaning Common mistake
asistir to attend It normally does not mean “to assist”.
actual current / present It does not normally mean “actual”.
éxito success It does not mean “exit”.
realizar to carry out / perform It does not usually mean “to realise” in the English sense.
carpeta folder It does not mean “carpet”.

Practise the vocabulary

Use Business Spanish vocabulary in real professional situations

Vocabulary becomes useful when you can retrieve it during a conversation. MundoDele's Business Spanish lessons can focus on your own workplace situations, including meetings, emails, clients, suppliers, presentations, negotiations and industry-specific terminology.

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FAQ

FAQ: Business Spanish Vocabulary

What is Business Spanish vocabulary?

Business Spanish vocabulary includes the words and expressions used in professional situations such as meetings, emails, negotiations, sales, presentations, purchasing, finance and communication with clients, suppliers and colleagues.

Which Spanish words are useful in business meetings?

Useful meeting vocabulary includes reunión, orden del día, objetivo, propuesta, acuerdo, plazo, seguimiento, decisión and acta.

How do you write professionally in Spanish?

Professional Spanish normally uses clear greetings, polite requests, precise information and an appropriate closing. Useful expressions include Le escribo para..., Le adjunto..., Quedo a la espera de su respuesta and Muchas gracias de antemano.

Is Business Spanish different in Spain and Latin America?

The core professional vocabulary is widely understood, but some everyday business terms, forms of address and preferred expressions vary between Spain and Latin America.

How can I learn Business Spanish vocabulary faster?

Learn vocabulary by situation rather than as isolated words. Group expressions around tasks such as writing an email, running a meeting, discussing a price or presenting results, then practise them in complete sentences.

Can I practise Business Spanish with MundoDele?

Yes. MundoDele offers online Business Spanish lessons for meetings, emails, negotiations, presentations, client conversations and industry-specific professional vocabulary.

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The Business Spanish resources focus on language you can use in professional communication with Spanish-speaking colleagues, clients, suppliers and partners.

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