Business Spanish · Meetings · Professional Communication
Business Spanish for Meetings: Useful Phrases, Vocabulary and Examples
Learn how to take part in a business meeting in Spanish: open the meeting, discuss agenda items, give your opinion, ask for clarification, agree on decisions and define the next steps.
Meeting communication
Prepare phrases for the situations that repeat in meetings
Business meetings tend to follow a predictable sequence. Someone opens the meeting, introduces the objective, participants exchange information, questions are clarified and the group agrees on actions.
A practical Business Spanish strategy is therefore to learn phrases for each stage. The Business Spanish vocabulary guide provides the general professional terms, while this page focuses on spoken meeting language.
Explain your position, ask questions and respond to other participants.
Agree on responsibilities, deadlines and concrete actions.
Summarise decisions and confirm the next step after the meeting.
Meeting structure
A simple structure for business meetings in Spanish
The same language patterns appear repeatedly in internal meetings, client calls, supplier discussions and online meetings. Thinking in stages makes professional Spanish easier to retrieve.
Welcome participants and introduce the objective.
Move through the topics that need to be discussed.
Share information, opinions and proposals.
Agree on actions, responsibilities and deadlines.
Summarise the decisions and confirm the next steps.
Starting the meeting
How to open a business meeting in Spanish
A clear opening tells everyone why the meeting is taking place and which topics need to be covered. These expressions work in face-to-face and online meetings.
Buenos días a todos.
Good morning everyone.
Gracias por asistir.
Thank you for attending.
Si les parece, podemos empezar.
If that works for everyone, we can start.
El objetivo de la reunión de hoy es...
The objective of today's meeting is...
Tenemos tres puntos en el orden del día.
We have three items on the agenda.
Empecemos por el primer punto.
Let's start with the first item.
Meeting vocabulary
Essential Spanish vocabulary for business meetings
| Spanish | English | Example |
|---|---|---|
| la reunión | meeting | La reunión empieza a las diez. |
| el orden del día | agenda | Tenemos cuatro puntos en el orden del día. |
| el objetivo | objective | El objetivo es definir el calendario. |
| la propuesta | proposal | Quisiera presentar una propuesta. |
| el acuerdo | agreement | Hemos llegado a un acuerdo. |
| la decisión | decision | Tenemos que tomar una decisión hoy. |
| el plazo | deadline / time period | El plazo termina el 30 de septiembre. |
| el responsable | person responsible | ¿Quién será el responsable de esta tarea? |
| el seguimiento | follow-up / monitoring | Haremos un seguimiento la próxima semana. |
| el acta | meeting minutes | Le enviaré el acta mañana. |
Discussion
How to give your opinion in a Spanish business meeting
Professional discussions often require you to state a position without making the conversation sound confrontational. Several common phrases let you introduce an opinion clearly.
En mi opinión...
In my opinion...
Creo que...
I think that...
Desde mi punto de vista...
From my point of view...
Considero que esta opción es la más adecuada.
I consider this to be the most suitable option.
Propongo que revisemos los costes.
I propose that we review the costs.
Podríamos considerar otra opción.
We could consider another option.
A proposal often sounds natural with propongo que..., sugiero que... or podríamos.... These forms are useful when you want to move the discussion toward a concrete action.
Agreement & disagreement
How to agree and disagree professionally in Spanish
Agreement can be very short. Disagreement usually works better when you first acknowledge the other person's position and then explain your concern or alternative.
| Spanish | English | Use |
|---|---|---|
| Estoy de acuerdo. | I agree. | Clear agreement. |
| Estoy totalmente de acuerdo. | I completely agree. | Strong agreement. |
| Me parece una buena propuesta. | That seems like a good proposal. | Positive response to an idea. |
| Coincido con usted. | I agree with you. | Formal professional agreement. |
| Entiendo su punto de vista, pero... | I understand your point of view, but... | Polite disagreement. |
| No estoy totalmente de acuerdo. | I don't completely agree. | Moderate disagreement. |
| Quizá deberíamos considerar otra opción. | Perhaps we should consider another option. | Suggesting an alternative. |
| Tengo algunas dudas sobre esa propuesta. | I have some concerns about that proposal. | Introducing concerns. |
Questions & clarification
How to ask questions and clarify information
Missing one number, date or condition can change the meaning of an entire discussion. Business Spanish therefore needs a small set of reliable clarification phrases.
¿Podría aclarar ese punto?
Could you clarify that point?
¿A qué se refiere exactamente?
What exactly do you mean?
¿Podría darme un ejemplo?
Could you give me an example?
¿Podría repetirlo, por favor?
Could you repeat that, please?
¿Entiendo correctamente que...?
Do I understand correctly that...?
¿Qué opina usted?
What do you think?
Decisions & next steps
How to finish a meeting with clear next steps
The end of a meeting is where professional vocabulary becomes especially practical. Participants need to know what was decided, who is responsible and when the work should be completed.
| Spanish | English |
|---|---|
| Entonces, hemos acordado que... | So, we have agreed that... |
| Para resumir... | To summarise... |
| El próximo paso será... | The next step will be... |
| ¿Quién se encargará de esta tarea? | Who will take care of this task? |
| ¿Cuál es el plazo? | What is the deadline? |
| Volveremos a revisar este punto la próxima semana. | We will review this point again next week. |
| Le enviaré un resumen de la reunión. | I will send you a summary of the meeting. |
| Gracias a todos por su tiempo. | Thank you everyone for your time. |
After the meeting, written confirmation is often useful. The Business Spanish email guide includes phrases for summaries, attachments, follow-ups and requests for confirmation.
Real workplace example
Example Business Spanish meeting
This short meeting shows how opening phrases, questions, opinions and next steps fit together in a realistic professional conversation.
Online meetings
Useful Spanish phrases for video meetings
Online meetings create a few additional situations: connection problems, screen sharing, muted microphones and interruptions. A small set of phrases covers most of them.
¿Me escuchan bien?
Can you hear me clearly?
Creo que hay un problema con la conexión.
I think there is a problem with the connection.
Tiene el micrófono silenciado.
Your microphone is muted.
Voy a compartir mi pantalla.
I'm going to share my screen.
¿Pueden ver la presentación?
Can you see the presentation?
Perdón, se ha cortado un momento.
Sorry, the connection cut out for a moment.
Professional communication
Meeting style varies across companies and countries
Spanish-speaking workplaces do not share one single meeting culture. A multinational company in Madrid may communicate differently from a family-owned company in Mexico, Argentina or Colombia. Sector and company culture can matter as much as country.
Listen to how colleagues address one another and how directly they interrupt, disagree or move to decisions. Starting with a neutral professional register gives you room to adapt once the communication style becomes clear.
For wider professional terminology across Spain and Latin America, see the Business Spanish vocabulary guide .
Common mistakes
Common mistakes in Spanish business meetings
| Mistake | Better approach |
|---|---|
| Trying to translate complete English sentences while speaking | Prepare short Spanish phrases for recurring meeting situations. |
| Speaking for too long before stating the main point | Use a clear opening such as En mi opinión... or Propongo que.... |
| Pretending to understand a detail | Ask directly: ¿Podría aclarar ese punto? |
| Using the same tone with every participant | Adapt tú, usted and level of formality to the professional relationship. |
| Finishing without confirming responsibilities | Summarise who does what and by which date. |
Practise a meeting
Prepare for a real meeting in Spanish
MundoDele Business Spanish lessons can use the meetings you face at work. You can practise introductions, questions, presentations, supplier discussions, client conversations and decision-making before the real meeting.
FAQ
FAQ: Business Spanish Meetings
How do you start a business meeting in Spanish?
Common phrases include Buenos días a todos, Gracias por asistir, Si les parece, podemos empezar and El objetivo de la reunión de hoy es....
How do you give your opinion in a Spanish meeting?
Useful expressions include En mi opinión..., Creo que..., Desde mi punto de vista... and Considero que....
How do you agree professionally in Spanish?
You can say Estoy de acuerdo, Me parece una buena propuesta, Coincido con usted or Podemos proceder de esa manera.
How do you disagree politely in Spanish?
Useful phrases include Entiendo su punto de vista, pero..., No estoy totalmente de acuerdo and Quizá deberíamos considerar otra opción.
How do you ask for clarification in Spanish?
You can ask ¿Podría aclarar ese punto?, ¿A qué se refiere exactamente? or ¿Podría darme un ejemplo?.
How do you close a business meeting in Spanish?
Summarise the decisions and responsibilities with phrases such as Para resumir..., Hemos acordado que..., El próximo paso será... and Gracias a todos por su tiempo.
Can I practise Spanish meetings with MundoDele?
Yes. MundoDele Business Spanish lessons can include meeting simulations, role-play, vocabulary, pronunciation and feedback based on your professional situations. You can contact MundoDele directly at info@mundodele.com .
Language references
Language references
Professional language varies by situation and region. For questions about standard Spanish usage and current recommendations, MundoDele uses established Spanish-language reference sources.
- Real Academia Española – Diccionario panhispánico de dudas
- FundéuRAE – recommendations on current Spanish usage
Guide updated: August 2026.
The MundoDele view
Practise the meeting you are likely to have
Business Spanish becomes easier when vocabulary is connected to a real situation. A supplier meeting needs different language from an internal project update or a first conversation with a new client.
MundoDele combines Business Spanish lessons, professional vocabulary and practical communication examples so you can prepare for the situations you face at work.
Questions? info@mundodele.com