Business Spanish · Emails · Professional Communication
Business Spanish Emails: Professional Phrases, Structure and Examples
Learn how to write clear professional emails in Spanish: greetings, requests, attachments, follow-ups, appointments, quotations and polite closings — with complete examples you can adapt to work.
The practical rule
Write professional Spanish emails around the task
A good business email in Spanish does not need complicated grammar. The reader should understand why you are writing, what you need and what happens next. Professional tone comes from clear wording, appropriate forms of address and polite requests.
If you first want to build the words used in purchasing, sales, meetings, finance or logistics, use the Business Spanish vocabulary guide alongside the email examples on this page.
State why you are writing within the first one or two sentences.
Make the required action clear and use an appropriate polite form.
End with a response, deadline, meeting or other concrete next action.
Structure
How to structure a professional email in Spanish
Most workplace emails can be reduced to five parts. This structure works for inquiries, quotations, meeting confirmations, project updates and follow-ups.
Address the recipient appropriately.
Explain why you are writing.
Give the necessary information or request.
State what should happen next.
End politely and add your name.
Estimado Sr. López:
Le escribo para solicitar una cotización para los siguientes productos.
Necesitaríamos la mercancía antes del 15 de septiembre.
¿Podría enviarnos su oferta antes del viernes?
Quedo a la espera de su respuesta. Saludos cordiales, Anna Müller.
Starting an email
How to greet someone in a Spanish business email
The opening depends on how well you know the recipient and how formal the relationship is. When contacting someone for the first time, a slightly more formal greeting is usually the safer option.
| Spanish | Use | English equivalent |
|---|---|---|
| Estimado Sr. García: | Formal, named male recipient | Dear Mr García |
| Estimada Sra. López: | Formal, named female recipient | Dear Ms López |
| Estimado Carlos: | Professional but more personal | Dear Carlos |
| Buenos días, Marta: | Common professional greeting | Good morning, Marta |
| Buenas tardes: | Useful when the name is not necessary | Good afternoon |
| A quien corresponda: | Unknown recipient; relatively formal | To whom it may concern |
Reason for writing
Useful Spanish phrases to explain why you are writing
Le escribo para...
I am writing to...
Le escribo en relación con...
I am writing regarding...
Me gustaría solicitar información sobre...
I would like to request information about...
Le escribo para confirmar nuestra reunión...
I am writing to confirm our meeting...
Quisiera solicitar una cotización para...
I would like to request a quotation for...
Tal como comentamos por teléfono...
As we discussed by phone...
Requests
How to ask for something politely in Spanish
Direct translations of English requests can sometimes sound too abrupt. Spanish business emails often use the conditional or a polite introductory phrase. These forms work well when requesting documents, prices, confirmation or information.
| Spanish phrase | English | Typical use |
|---|---|---|
| ¿Podría enviarme...? | Could you send me...? | Documents, information, quotation |
| ¿Podría confirmarme...? | Could you confirm...? | Dates, quantities, meetings |
| Le agradecería que... | I would appreciate it if... | More formal request |
| Quisiera solicitar... | I would like to request... | Information or formal request |
| ¿Sería posible...? | Would it be possible...? | Dates, changes, exceptions |
| Por favor, indíquenos... | Please let us know... | Commercial details |
Attachments & documents
How to mention an attachment in Spanish
Attachments are common in professional communication: quotations, invoices, specifications, contracts, reports and presentations. Several simple phrases cover most situations.
Le adjunto la oferta.
I am attaching the offer.
Adjunto encontrará el documento solicitado.
Attached you will find the requested document.
Le envío los documentos adjuntos.
I am sending you the attached documents.
Le adjunto la factura correspondiente.
I am attaching the corresponding invoice.
Le envío el contrato para su revisión.
I am sending the contract for your review.
Por favor, confirme la recepción.
Please confirm receipt.
Follow-up
How to follow up professionally in Spanish
A follow-up can be direct without sounding aggressive. Refer to the previous email, identify the open point and state what response you need.
| Spanish | English |
|---|---|
| Le escribo en relación con mi correo anterior. | I am writing regarding my previous email. |
| Quería hacer un seguimiento de nuestra conversación. | I wanted to follow up on our conversation. |
| ¿Ha tenido oportunidad de revisar nuestra propuesta? | Have you had a chance to review our proposal? |
| Agradeceríamos su confirmación antes del viernes. | We would appreciate your confirmation before Friday. |
| Quedo a la espera de sus comentarios. | I look forward to your comments. |
| Quedo a la espera de su respuesta. | I look forward to your reply. |
Closing an email
Professional Spanish email closings
Un saludo,
Best regards / Regards
Saludos cordiales,
Kind regards
Atentamente,
Yours sincerely
Quedo a su disposición para cualquier consulta.
I remain available for any questions.
Quedo a la espera de su respuesta.
I look forward to your reply.
Muchas gracias de antemano.
Thank you very much in advance.
Complete examples
Business email examples in Spanish
The following models show how the phrases fit together. Adapt the names, dates, products and details to your own situation.
Estimado Sr. Ramírez:
Le escribo para solicitar una cotización para 250 unidades del modelo TX-400.
¿Podría indicarnos el precio unitario, el plazo de entrega y las condiciones de pago? Necesitaríamos recibir la mercancía durante la primera semana de septiembre.
Quedo a la espera de su respuesta.
Saludos cordiales,
Anna Müller
Dear Mr Ramírez, I am writing to request a quotation for 250 units of the TX-400 model. Could you let us know the unit price, delivery time and payment terms? We would need to receive the goods during the first week of September. I look forward to your reply.
Buenos días, Laura:
Le escribo para confirmar nuestra reunión del martes 18 de agosto a las 10:00.
La reunión será por videoconferencia. Le enviaré el enlace de acceso esta tarde.
Si necesita cambiar el horario, por favor avíseme.
Un saludo,
Michael
Good morning Laura. I am writing to confirm our meeting on Tuesday, 18 August at 10:00. The meeting will be by video call. I will send you the access link this afternoon. Please let me know if you need to change the time.
Estimada Marta:
Tal como comentamos ayer, le adjunto la propuesta comercial actualizada.
Hemos incluido los nuevos precios y el calendario de entrega.
Si tiene alguna pregunta, quedo a su disposición.
Saludos cordiales,
Thomas Becker
Dear Marta. As we discussed yesterday, I am attaching the updated commercial proposal. We have included the new prices and delivery schedule. If you have any questions, I remain available.
Estimado Sr. Fernández:
Le escribo en relación con la propuesta que le enviamos la semana pasada.
¿Ha tenido oportunidad de revisarla? Estaremos encantados de aclarar cualquier duda sobre precios, plazos o condiciones.
Quedo a la espera de sus comentarios.
Atentamente,
Sarah Miller
Dear Mr Fernández. I am writing regarding the proposal we sent last week. Have you had a chance to review it? We would be happy to clarify any questions about prices, deadlines or conditions. I look forward to your comments.
Buenos días:
Nos ponemos en contacto con usted en relación con la factura 2026-184, con vencimiento el 31 de julio.
Según nuestros registros, el pago sigue pendiente. ¿Podría confirmarnos cuándo está previsto realizar la transferencia?
Si el pago ya ha sido realizado, puede ignorar este mensaje.
Muchas gracias.
Saludos cordiales,
Departamento de Administración
Good morning. We are contacting you regarding invoice 2026-184, which was due on 31 July. According to our records, payment is still outstanding. Could you confirm when the transfer is scheduled? If payment has already been made, please disregard this message.
Estimada Sra. Gómez:
He encontrado los datos de su empresa mientras buscaba distribuidores especializados en el mercado argentino.
Me gustaría solicitar información sobre las regiones en las que trabajan y los sectores industriales que cubren actualmente.
¿Sería posible concertar una breve reunión durante los próximos días?
Muchas gracias de antemano.
Saludos cordiales,
Daniel Smith
Dear Ms Gómez. I found your company's details while looking for specialist distributors in the Argentine market. I would like information about the regions you work in and the industrial sectors you currently cover. Would it be possible to arrange a short meeting in the next few days?
Tone & culture
Should a Spanish business email use tú or usted?
There is no single rule for every Spanish-speaking company. The level of formality depends on the country, sector, company culture and existing relationship.
Use usted when...
you are contacting someone for the first time, communicating in a formal institutional setting or are unsure which form the recipient prefers.
Typical forms include Le escribo, ¿Podría enviarme...? and Quedo a su disposición.
Use tú when...
the company already communicates informally, the other person addresses you with tú, or you have an established working relationship where first-name communication is normal.
The vocabulary remains professional even when the pronoun becomes less formal.
Business Spanish also varies across Spain and Latin America. For professional communication with several markets, recognising different forms is more useful than trying to force every country into one fixed style.
Common mistakes
Five mistakes to avoid in Spanish business emails
| Mistake | Better approach |
|---|---|
| Translating an English email word for word | Use established Spanish phrases such as Le escribo para... or Quedo a la espera de.... |
| Making the request difficult to identify | State the requested action clearly and early. |
| Using an overly formal style with a familiar colleague | Match the tone already used in the professional relationship. |
| Using an informal style with an unknown recipient | Start more neutrally with usted if you are unsure. |
| Ending without a next step | Say whether you expect confirmation, comments, a document, payment or a meeting. |
Practise with your own work
Want feedback on your professional Spanish?
MundoDele Business Spanish lessons can use your real professional situations: emails, meetings, suppliers, clients, quotations, presentations and negotiations. You can practise wording, tone and vocabulary before using Spanish at work.
FAQ
FAQ: Business Spanish Emails
How do you start a professional email in Spanish?
Common professional openings include Estimado señor, Estimada señora, Estimado Sr. García, Buenos días and Le escribo para.... The appropriate choice depends on how formal the relationship is.
How do you politely ask for something in a Spanish business email?
Useful polite requests include ¿Podría enviarme...?, Le agradecería que..., Quisiera solicitar... and ¿Sería posible...?.
How do you say “please find attached” in Spanish?
Common professional expressions include Le adjunto..., Adjunto encontrará... and Encontrará el documento adjunto.
How do you follow up on an email in Spanish?
You can write Le escribo en relación con mi correo anterior, Quería hacer un seguimiento de... or Quedo a la espera de su respuesta.
How do you end a professional email in Spanish?
Common closings include Un saludo, Saludos cordiales, Atentamente and Quedo a su disposición para cualquier consulta.
Should I use tú or usted in a Spanish business email?
Usted is a safe starting point in formal or unfamiliar professional relationships. Many companies move quickly to tú, but usage varies by country, company culture and relationship.
Can MundoDele help me practise professional Spanish emails?
Yes. MundoDele Business Spanish lessons can include email writing, correction, tone, vocabulary and professional situations from your own work. You can also contact MundoDele directly at info@mundodele.com.
Language references
Language references
Professional usage also depends on context, country and company culture. For questions about standard Spanish usage and current language recommendations, MundoDele uses established Spanish-language reference sources.
- Real Academia Española – Diccionario panhispánico de dudas
- FundéuRAE – recommendations on current Spanish usage
Guide updated: August 2026.
The MundoDele view
Business Spanish for real professional communication
MundoDele combines online Spanish lessons, Business Spanish, DELE and SIELE preparation, grammar resources and cultural context.
For professional Spanish, the useful question is simple: what do you need to do in Spanish at work? Email examples, vocabulary and lessons are built around those situations.
Questions? info@mundodele.com